Executive Assistant in Florham Park, NJ at The Nature's Bounty Co.

Date Posted: 8/12/2019

Job Snapshot

Job Description

Since time began, the earth’s been a generous contributor to people’s well-being. We haven’t been around quite that long, but The Nature’s Bounty Co. has been enriching lives of consumers around the world for more than 70 years. And before we even got started, the world was developing our motivation: Nature’s bountiful effects on people’s health.

Through our years, we’ve been a leader in health and wellness with our innovative products and solutions. We put science and the highest quality standards at the heart of our business—that’s why The Nature’s Bounty Co. brands are some of the most trusted in the world. We’re a leading global manufacturer, marketer, distributor and retailer of vitamins, nutritional supplements, sports & active nutrition, and ethical beauty products. 

We’re also a great place to work, with excellent benefits, competitive compensation and a progressive, healthy company culture. If you’ve ever spent your workdays watching the clock, you know how important a positive work environment is for a person’s well-being. The Nature’s Bounty Co. is committed to supporting wellness in all its forms. And when it comes to wellness, nature is a pretty good place to start.

The Nature's Bounty Co. has an amazing Executive Assistant opportunity! This role will support our C-Suite Executive Leaders providing best-in-class executive support.  This position will own tasks and responsibilities critical to ensuring smooth and seamless business processes.  The Executive Assistant will manage calendar maintenance, T&E administration, and correspondence containing sensitive information requiring a considerable use of tact, professionalism, discretion and judgment.  Candidates will have expertise in supporting C-Suite Leaders with a high sense of urgency and agility.

Responsibilities include, but are note limited to:

  • Calendar:  Heavy calendar management for complex meeting scheduling with ownership on conference room and IT logistics, food & beverage, and related correspondence to all participants
  • T&E:  Compilation of documents for domestic and international travel; expense reimbursement activities, and itinerary management
  • Correspondence & Office Support:  Prepares communication materials and screening of inbound phone calls using sound judgement.  Arrange conference calls and own the related correspondence to all participants.
  • Creates and maintains department organization charts using PowerPoint and related software
  • Office Management: Liaison between various building & facility contacts 
  • Organize and track purchase orders in iBuy, monitoring and maintaining office supply inventory
  • Purchase & maintain office library
  • Other duties as assigned including tasks outside of standard EA scope

Job Requirements

  • 10+ years supporting C-Suite Executive Leadership at a Fortune 100+ Global Organization
  • Highly skilled in MS Office Suite with an emphasis on Outlook, Advanced Excel, and PowerPoint
  •  Excellent written and verbal communication skills with ability to convey concise information to C-Suite Leaders
  • Demonstrated experience handling confidential business information with discretion
  • Strong ability to navigate internal processes to identify solutions and resources quickly, prioritization of tasks and diplomatic & transparent time management communication
  •  BA/BS degree required
  • Positive and proactive flexibility to work on additional tasks as it relates to C-Suite needs
  • Experience working with C-Suite Leaders in multiple offices managing heavy travel itinerary management

The Nature's Bounty Co. is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. 

The Nature's Bounty Co. offers a competitive salary and a comprehensive benefits package, which includes health and dental plans, voluntary short-term and long-term disability, life insurance, flexible spending accounts, 401(k), tuition reimbursement, generous associate discounts and more! 

Please contact Human Resources at 631-200-2120 if you should need a reasonable accommodation to submit your information for our on-line job postings.